Candidate Profile

• A Social Science/ Human Resource Degree plus a recognized professional qualification

• At least 3 years' working experience in a supporting role in organizational HR development spectrum and/or Proven work experience as a Training Coordinator, Training Facilitator or similar rôle

• Familiarity with traditional and modern job training methods and techniques

• Strong interpersonal and communication skills

• Good organizational skills

Activities

Recruitment

• Update Recruitment Procedure, organizational charts and identify gaps and ensure all positions have Job descriptions.

• Prepare annual Recruitment Plan with the Human Resources Manager and Talent Developer and Prepare & monitor the annual Recruitment Budget.

• Manages all stages of recruitment, including advertising, posting of vacancies on Job posting, shortlisting, scheduling, participating/conducting interviews of candidates with departmental managers and Human Resources Manager, preparing offer documentation, facilitating medical examinations and police clearance checks , checking references and ensuring proper job orientation .

• Create personnel files for new employees and Files applications of candidates, updates recruitment database

• Ensures that all recruitment documentation are correctly completed by all interviewers and filed accordingly

• Maintains HR files and team members personal records and files (soft and hard copy) up-to-date: contract, copies of identity card, driving licenses, bank account number, change in conditions, promotion letters, disciplinary letters.

• Assist the Talent Developer in the Recruitment & Selection Process

• Facilitate the on-boarding of new employees, internal movements and promotion together with the Talent Developer

• Ensure that all employees receive their access cards and the appropriate individual restrictions are applied

• Monitor probation period for new recruits, internal movements and promotion

• Dematerialisation and update of all personnel files and ensure they contain all necessary documentation, such as employment contract, personal details, EIAs, warnings, training details, emergency contacts and so on

• Updates and analyses monthly HR dashboard

• Assist the HR Manager in the drafting of relevant policies & procedures

• Ensures all Job descriptions are up-to-date and signed by all parties, annually.

• • Ensures the strict control of headcounts and accurate and timely headcount reporting quarterly

• Ensures accurate annual headcount reporting in SoGre@t

• Conducts Exit-Interviews for staff and ensures exit forms are filed.

• Coordinate Total University Partnership & Young Graduate Programme.

Training

• Coordinates all Training Activities for the Affiliate and manages training on LIZZY Training Platform.

• Monitors and communicates training status of mandatory training, monthly

• Monitors and communicates employee training progress to reach the recommended annual training days, quarterly

• Update Training procedure, Implement Training Policy and coordinate employee orientation; Coordinate training logistics for both local and regional/international training sessions.

• Maintenance and co-ordinate the use of local training facility (TTA)

• Work with Talent Developer, line managers and Mancom to identify TZIM specific training needs
• Ensure that all employees have an Individual Training Plan that achieves the mandatory training days per employee as set by the company
• Work in collaboration with the HR Manager, Mancom and Line Managers in the elaboration of the Training Plan, training matrices and ensure the execution of same
• Research and Identify the most suitable training and training providers that meet our training needs
• Liaise with different training providers and negotiate with them so as they meet our specific needs and budget
• Organise training sessions and inform relevant managers and attendees in advance
• Manage all administrative tasks (input, registration, follow up, among others) on HRIS
• Manage the logistics (Local Training: training room, trainer, lunch & tea breaks and so on; International trainings: Air Ticket and hotel booking)
• Strict monitoring of the training budget
• Follow up on training KPIs
• Manage E-Learning Platform (Registration of users, positioning on e-learnings, monitor completion of Mandatory e-learnings)
• Monitor all trainings including Mandatory trainings and those that require refresher
• Meet with the Managers before the EIA Campaign to advise on the different trainings (mandatory, local, E-learnings, development needs etc)
• Work with Talent Developer, line managers and Mancom to assess employees' competencies and assist them in bridging the gaps
• Ensure compliance with audit requirements (SMT, MAESTRO, Head Office audits) and participate in relevant audits as and when required.

Employee Welfare, engagement and performance

• Manage and coordinate the organization's Annual Performance Review exercise (EIA), Skills Management exercise

• Productivity monitoring, control and optimization

• Lead the Better Together Project in the affiliate by ensuring the implementation of the different related initiatives and action

• Plan and implement relevant HR Projects e.gs Total Survey and corresponding action plans

• Assist in implementing action plans following employee surveys eg TotalEnergies Pulse Survey.

• Responsible for initiatives to promote employees' engagement, retention, welfare & well-being, as measured by the Total Survey as well as to ensure a healthy and pleasant working environment.

• Responsible for the organization of employee engagement/welfare activities .

• Coordinates the event management aspect of all welfare and employee engagement initiatives, including tender process, internal and external meetings and site visits.

• Drives the appropriate change management and Staff communication initiatives based on best practices approach

Administration

• Manages HR CAPEX Budget (office and residential) and attend capex / opex meeting

• Update Company asset register for HR capex purchases and create HR Capex and specific OPEX purchase requisitions on my e Proc

• Ensure replacement of office and company houses furniture and equipment

• Ensures accurate and timely updates of HR Business Review presentations

• Ensures that ANAEL/HRIS or equivalent HR tool is accurate and extracts reports quarterly or as required

• • Ensure accurate and timely monthly HR Highlights and assist in adhoc projects as assigned by management.

• Act as a back-up to HR Administrator with payroll processing and payment of all remuneration and social charges during the latter's absence, and processes payroll every 6 months, in line with applicable legislation, Group and TZIM policies and procedures.

Others

• Partake in ad-hoc projects as assigned by Management

• Assist the Talent Developer and HR Manager in the drafting of relevant policies & procedures
• Take minutes in Disciplinary hearings.
• Any other duties as may be assigned by HR Manager from time to time

Context & Environment

Zimbabwe is going through time of extraordinary socio-economic and political changes resulting in brain-drain of critical skills and lack of employment for numerous graduates from the local & international universities. This complex environment demands a very strict compliance to labour laws and a need for strict internal guidelines on Ethics, Due Diligence and Integrity.

Additional Information

ACCOUNTABILITIES

• Talent Sourcing

• Recommending human resources training within the approved budget and Implementing Individual Training Plan (ITP)

• Managing replacement of Office/Co. House Furniture

• Adherence t o the prevailing labour laws of the Country governing the HR processes and; the policies and procedures of TotalEnergies, including the HSEQ and Code of Conduct, Ethics and Integrity Guidelines.

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TotalEnergies is a global multi-energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

As a major player in the energy transition, TotalEnergies' ambition is to reinvent the way energy is produced and consumed to get to net zero by 2050 , together with society, and to resolve the climate challenge.

Our 101,000 employees are committed to energy that is ever more affordable, cleaner, more reliable and accessible to as many people as possible.

Net Zero at TotalEnergies is more than just words and more than just an aspiration. It's a path we have chosen to take with determination. It stands for tangible investments and developing skills. It represents a path that will mean exacting standards for us and patience for our stakeholders.

It will require us to rely first and foremost on ourselves and to trust in our values: Safety, Respect for Each Other, Pioneer Spirit, Stand Together and Performance-Minded.
TotalEnergies is an equal opportunity employer